DHS ICE Safety Management Information System (SMIS)
The Department of Homeland Security (DHS) U.S. Immigration and Customs Enforcement (ICE) Occupational Safety and Health (OSH) unit is responsible for managing and fostering workplace safety across ICE. However, disconnected reporting methods became an obstacle for these processes. The lack of a unified solution resulted in inconsistent reporting timelines, delayed investigations, and difficulty ensuring OSHA compliance. Without a streamlined approach, ICE struggled to identify trends, assign corrective actions, and mitigate risks effectively.
ICE’s OSH unit needed a centralized system for tracking and managing workplace incidents and safety hazards while promoting safety program management across the agency.
THE ALL-IN-ONE ENTERPRISE-WIDE SOLUTION
To enhance safety management, streamline incident reporting, and automate compliance tracking, ICE’s OSH unit selected BroadPoint’s safety management solution built on top of Tyler Technologies’ web-based Application Platform. BroadPoint worked closely with ICE’s Safety and Occupational Health Division (SOHD) to configure, develop, and launch the Safety Management Information System (SMIS) and trained employees across the United States on the centralized case management application.
Designed specifically for government agencies responsible for occupational health and safety, SMIS on the Application Platform is scalable to support workforces of any size — including the 20,000 employees of ICE. SMIS enables OSH personnel to oversee the entire safety management lifecycle in one place, including the ability to track and manage safety incidents, safety inspections, health hazards, workplace mishaps, accidents, and medical surveillance.
“Unifying our safety data in a single system is a game changer in terms of preventing future incidents,” noted one agency representative.
Through this solution, personnel can also assign corrective action, track abatement measures, prepare Annual Bureau of Labor Statistics case and summary reports, and generate timely OSHA 300A/301 reports. By centralizing these safety management activities, ICE is better equipped to reduce unnecessary safety risks and ensure OSHA compliance.
BENEFITS REALIZED
Key benefits realized within SMIS include:
Automated data integration: Importing historical data from the Department of Labor’s ECOMP system for real-time access to safety trends
Digital incident reporting: Replacing paper-based tracking with an online OSHA 301 form for faster, more accurate data capture
Instant OSHA and BLS reporting: Enabling automated generation of OSHA 300, OSHA 300A, and BLS reports, reducing reporting time from months to minutes
Analytics: Creating graphical reports that can be interactively sliced and diced across various dimensions for deeper trend analysis.
Enterprise-wide compliance tracking: Providing centralized tools to track incidents, assign corrective actions, and ensure timely abatements
Automated alerts and notifications: Implementing real-time notifications for critical safety incidents and hazard abatements
Unifying all safety management data and processes in one place has not only enabled ICE to streamline its reporting of workplace safety incidents – it has also strengthened the agency’s ability to take a more proactive approach to safety management overall.
Learn More
To learn more about implementing secure, reliable, and user-friendly safety management systems, contact BroadPoint Federal.